When you’re planning a major corporate event, you want to ensure that you produce one that will be successful and memorable. To do that, you need to invest a lot of time planning and coordinating, and cooperating with other point persons in executing plans and sticking to the budget.
A practical tip to follow when planning a corporate event is to give yourself a sufficient amount of time to research different options. This means you’re considering other suppliers, planners, strategies, safety protocols, and even event spaces. Because of the global pandemic, you must look for COVID-safe outdoor event spaces so that your team and participants won’t worry too much about their safety.
You’re probably here because you need to plan a corporate event on a tight budget. If you are, you’ve come to the right place. Here’s what you should do!
1. Select a theme or concept
A great way to have a consistent and solid plan is by choosing a workable and appropriate theme for your event. Keep in mind that by doing this, you’re giving your attendees a sense of structure and consistency. Besides that, as the organizer, having a concept will help you stay organized and can simplify all the planning involved for your event.
Some event planners think that having a theme can potentially raise your budget. But if you do it right, you can work with concepts that can translate well, even if your finances are tight. Some themes you can consider are Winter Wonderland, Casino Night, Decade themes, and Hollywood-themed parties.
2. Choose the right venue
One of the factors that could make or break your event is the venue you choose and probably one of the most tricky decisions you’ll have to make. Besides thinking about the venue’s cost, you also need to consider other aspects, such as the attendees, their safety and comfort, and the type of event.
Since we’re still in the middle of a global pandemic, safety is one of the biggest priorities when planning for an event. You need to make sure that you’re choosing a venue that is a COVID-safe outdoor corporate event space that will help manage the risk of transmitting the virus to the participants.
Also, when you choose an attractive venue, you can save loads on decorations and party favors!
3. Hire amazing vendors
Another thing you need to consider when planning an event is to hire trustworthy vendors. You need to prioritize this because they are in charge of setting the tone and ambiance of the event.
Ensure that you do proper research on the different suppliers and vendors you’re considering, such as caterers, bartenders, furniture, documentation team, entertainment, and more. It’s always a good idea to set a meeting with your vendors weeks or even a few months before the event to ensure that everyone’s on the same page regarding the deadlines and protocols.
4. Incorporate your company’s branding
Finally, now that everything’s coming into full circle and you have your location down, your vendors aligned, your decorations in place, you need to make sure that you incorporate your company’s branding.
A budget-friendly way to incorporate your branding during your event is by projecting your logo onto the walls for a sophisticated and elegant touch. Additionally, you can incorporate your logo into your freebies, cupcakes, and even water bottles.
Planning a corporate event on a tight budget shouldn’t be so difficult. All you need is to be patient, have an adequate timeline, and to have a reliable team to work with. When you consider all the factors we mentioned above and find the perfect COVID-safe outdoor event space, you’ll be able to successfully execute a memorable corporate event even on a tight budget!
Are you looking for a COVID-safe outdoor corporate event space? Utah Motorsports Campus is what you’re looking for. We offer acres of open spaces and meeting spaces, great for concerts, corporate events, retreats, training, and more. Learn more about what we can offer you today!