Are you planning to hold an outdoor go-kart racing event? Does it require you to cater to hundreds of people? Well, whatever it is that you need, you are required to put plenty of time and patience in figuring out which venue is best to carry out your plans.
If there is one thing you must get right in the planning process, it is the venue you choose. After all, it is the first thing that people will see, and most stay for the duration of the occasion. For that reason, the venue should be well-thought-of to set the right tone for everyone to enjoy your event.
Here are five factors you need to keep in mind to help you select the right venue:
When you start looking for a site, don't look for one buried deep in the mountains, nor one that's hidden away in the city.
What we're trying to say is that you should choose a place that's easy to reach. It also helps if the place is available for the entire duration of the event. With that, check if public transportation can bring guests to the venue quickly, whether that is a taxi from the airport, and so on. Check if there is on-site parking as well for those coming with their own vehicles.
While most might disregard this as an essential factor other than setting a day to arrive, the date of choice can affect the overall event experience.
For example, some months are more prone to rain than others. If your venue is outdoors, like go-karting, you must opt for a day during the dry season. Another thing you'll have to take into consideration is the demand for the said venue during certain seasons. If you're planning to book during a festive month, such as December, you might need to book much in advance.
In other words, choose your date carefully and book as soon as possible.
One of the factors that will affect your choice of the venue the most will be the budget you set for it. If you've found the perfect place in the ideal location, but the price is double that of your budget, ignore it.
There are different costs to be considered. Costs can include rentals, room prices, minimum spend, cost per head, and so on. Know what fees you're going to pay for and how much that cost is before you agree to rent the venue.
The number of guests will also help you determine your choice of venue. This is also great to decide early on, as it will help you eliminate some venues that are either way too big or too small.
Choose a venue that's perfectly suited to cater to the number of people you have in mind. This will not only help you save money but will also contribute to creating the ideal experience that everyone can enjoy.
One thing to note, though, is that more guests might arrive than expected, some might be even uninvited. With that said, it helps to book a slightly oversized venue rather than one that can only accommodate the exact number of guests you are expecting.
- Facilities and Services
Each venue comes with its own services and facilities, and the ones you need will depend on your event. Services like catering, AV services, and so on, along with facilities, such as kitchen and parking, are just examples of what these venues offer.
Write down what you'll need exactly from the venue and note down the cost for each aspect. By doing that, not only will you be able to make sure you get what you need, but that you won't go over budget.
In conclusion, don't end up paying extra for things you don't need, and do not end up in a venue that cannot adequately cater to the guests, as well as carry out your event. Pay attention to the factors we've shared with you to help you select the right venue.
With that said, if you’re looking for a go-kart outdoor racing track in Salt Lake City, Utah, get in touch with UMC today! We’re happy to help and look forward to seeing you burn rubber on the track!